We are hiring: Administrative Assistant for HBSC Luxembourg

The Centre for Childhood and Youth Research (CCY) at the University of Luxembourg is looking for an Administrative Assistant for HBSC Luxembourg. To support the research group Health Behaviour in School-aged Children – HBSC Luxembourg a part-time contract of 24 months is available.

Offer

As Administrative Assistant for HBSC-Luxembourg you have the prospect of

• Fixed Term Contract 24 Month
• Part Time 20.0 Hours per Week
• Place of work: Belval
• Job Reference: UOL06303

Requirements

As Administrative Assistant for HBSC Luxembourg you need:

• Higher education in office management (Bac+2/+3)
• A minimum of two years’ secretarial experience
• Proficiency with modern office software
• Good knowledge of IT Tools (Canva, social networks, Webex etc)
• Applicant must be fluent in French and have a very good command of English
• Knowledge of German and/or Luxembourgish is considered an asset
• Good organizational and planning skills, with strong attention to details
• Must be able to work on her/his own initiative as well as part of a team
• Good team player and ability to work collaboratively in a multicultural environment

Tasks

As Administrative Assistant for HBSC-Luxembourg you will work on the following tasks:

• Work closely with the Principal Investigator Dr Carolina Catunda and the other team members in assisting them in their daily tasks
• Organise and prepare meetings/events and arrange facilities (in collaboration with internal and external services)
• Draft and distribute the minutes of the meetings
• Arrange professional travel for the team members
• Keep track of purchase orders, invoices, and travel expenses
• Keep track of the annual budget
• Proofread translated documents (reports, factsheets, flyers etc.)
• Support the maintenance of the website and other marketing material
• Contribute to recruitment process for new employees and/or students
• Organisation of the event for the public launch of the 2022 Reports in cooperation with the Ministry of Health and Social Security/Health Direction and the Ministry of Education
• Organise the administrative tasks of the next survey round due in 2026 in close collaboration with the Ministry of Health and Social Security/Health Direction, the Ministry of Education, and the schools in Luxembourg
• Provide general administrative support within the framework of the CCY if needed

How to apply

Applications should be submitted in French or English online and include:

• Curriculum Vitae
• Cover letter (max. two pages)

Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered.